Smart tips to help you format and write a cover letter
Struggling to write a cover letter that will catch an employer's attention? We've got tips to help you show your best self—and a sample you can use to get started.
There's nothing scary about writing a cover letter.
You've found the perfect job, hit the "apply" button, and started the process with your engines revved and ready. But wait! Slam the brakes! They want a cover letter. Oh no.
Don't let this request derail you. Here's everything you need to know to write a letter that truly sells your skills. Plus, scroll down to see a sample cover letter you can use to craft your own.
What is a cover letter?
A cover letter is a one-page document that, along with your resume, is sent with your job application. A cover letter is your chance to tell a potential employer why you’re the perfect person for the position and how your skills and expertise can add value to the company. The letter should be professional but personable, and serve as a sort of introduction.
Do I need to send a cover letter?
A lot of job seekers today wonder if a cover letter is still appropriate to send with your resume—and the answer is yes! Even if an employer doesn’t ask for a cover letter, it couldn’t hurt to send one. In fact, it’s can help you get someone's attention in a different way, and it can be a great way to display your enthusiasm for the job and company.
What are the basic elements of a cover letter?
- Greeting: Address your cover letter to the proper person.
- Opening: Write a personable, inviting opening paragraph that notes how your skills are a perfect fit to the job and displays your enthusiasm.
- Hook: Highlight your past achievements as they relate to the job you're applying for.
- Skills: Emphasize additional relevant skills, such as computer languages or certifications.
- Close: Briefly recap your strengths as a candidate, and include your contact information.
Cover letter tips
1. Parrot the keywords: Just like with your resume, your cover letters should be customized for each job you apply to. Start by reviewing the job description. In it, you will find important keywords that let you know what kind of employee the company is hoping to find. Use these same keywords throughout your cover letter.
2. Adapt for the company: Each version of your cover letter should talk about how your skills will benefit the particular company that you want to work for. You want to target the company’s needs—not your own. Demonstrate how you could help them achieve their goals. Remember: You're selling yourself in a resume and a cover letter, but the employer has to want to buy.
3. Show you "get" them: Your cover letter should demonstrate that you have done some research into what the organization's pain points are. Presenting yourself as a solution to a hiring manager’s problem can help your cover letter take the right tone. If you’re applying to an administrative position, be sure to mention your time-management skills; if you’re an IT professional, include your expertise in improving efficiency. Always ask yourself: How can I help this company?
4. Proofread. Don’t assume spell check will catch every mistake (it won’t). Slowly review your cover letter to make sure everything reads properly. Have someone else read your cover letter for backup.
Need even more confidence before you start your cover letter? Below are some additional cover letter tips you could reference—or keep scrolling for a cover letter sample:
Cover letter mistakes you should avoid: From overusing “I” to being too vague, there are a bunch of pitfalls that can trip you up. Don’t let them!
Cover letter format and advice tips: Learn how to set up your cover letter and what each section should include.
Cover letter tips for new grads: You might lack real-world work experience, but your cover letter can be chock-full of activities that demonstrate your potential to succeed.
Cover letter tips for technology professionals: The ease of applying to online jobs has led many IT professionals to skip sending a cover letter, but that’s a mistake.
Cover letter tips for finance professionals: If you’re searching for a finance job or want to be prepared just in case, you will need a dynamic cover letter to grab the hiring managers’ attention.
Tips for better email cover letters: If you're emailing a resume, your cover letter will deliver the first impression. These eight tips will help you craft a better email cover letter.
Cover letter sample
Check out the sample cover letter below (or download the template as a Word doc) to get some inspiration to craft your own. And we've also got you covered if you're looking for a cover letter in a specific industry.
Once you've finished your cover letter, consider joining Monster—you can upload and store up to five cover letters and resumes, so that you can apply for jobs on our site in a snap!
Ms. Rhonda West
Customer Service Manager
123 Corporate Blvd.
Sometown, CO 50802
Re: Customer Service Representative Opening (Ref. ID: CS300-Denver)
Dear Ms. West:
I was excited to see your opening for a customer service rep, and I hope to be invited for an interview.
My background includes serving as a customer service associate within both call-center and retail environments. Most recently, I worked on the customer service desk for Discount-Mart, where my responsibilities included handling customer merchandise returns, issuing refunds/store credits, flagging damaged merchandise for shipment back to vendors and providing back-up cashiering during busy periods.
Previously, I worked within two high-volume customer-support call centers for a major telecommunications carrier and a satellite television services provider. In these positions, I demonstrated the ability to resolve a variety of issues and complaints (such as billing disputes, service interruptions or cutoffs, repair technician delays/no-shows and equipment malfunctions). I consistently met my call-volume goals, handling an average of 56 to 60 calls per day.
In addition to this experience, I gained considerable customer service skills during my part-time employment as a waitress and restaurant hostess while in high school.
I also bring to the table strong computer proficiencies in MS Word, MS Excel and CRM database applications and a year of college (business major). Please see the accompanying resume for details of my experience and education.
I am confident that I can offer you the customer service, communication and problem-solving skills you are seeking. Feel free to call me at 555-555-5555 (home) or 555-555-5500 (cell) to arrange an interview. Thank you for your time—I look forward to learning more about this opportunity!
Cover Letter Examples and Writing Tips
100+ Free Cover Letter Samples Listed By Type, Format, and Job
When applying for a job, a cover letter should be sent or posted with your resume or curriculum vitae. A cover letter is a (typically) one-page document that explains to the hiring manager why you are an ideal candidate for the job. It goes beyond your resume to explain in detail how you could add value to the company.
It can be helpful to look at cover letter samples when writing your own. A sample can help you decide what to include in your letter, and how to format the letter.
This collection of free professionally written cover letter examples will help you get started. Below you'll find both hard copy and email examples, for a variety of different types of employment inquiries and job applications including general cover letters, cold contact cover letters, referral letters, customized cover letters, job promotion letters, networking outreach letters, and letters to inquire about unadvertised openings.
Cover Letter Examples and Templates
These samples, templates, and examples of different types of cover letters will give you ideas and suggestions for your letter. Read through some samples, and then customize your own letter so it shows why you should be selected for an interview.
Cover Letter Samples
Review examples of cover letters and email cover letter messages for a variety of circumstances.
Applying for a New Job
Applying for a Transfer or Promotion
Email Cover Letter Examples
Inquiry and Networking Letters
Cover Letters With a Referral
Cover Letter Formats and Templates
Review examples of professional formats, layouts, and templates to use to apply for jobs.
Examples Listed by Type of Applicant
These cover letter samples are for candidates who are applying for a specific type or level of position.
Tips for Writing a Cover Letter
Tailor each letter to the job. It takes a little extra time, but be sure to write a unique cover letter for each job. Your cover letter should be specific to the position you are applying for, relating your skills and experiences to those noted in the job posting.
Use keywords. One useful way to tailor your letter to the job is to use keywords from the job posting. Circle any words from the job posting that seem critical to the job, such as specific skills or qualifications. Try to use some of these words in your letter. This way, at a glance, the employer can see that you match the requirements of the job.
Explain how you will add value. Think of concrete ways to prove you will add value to the company. Include examples of specific accomplishments from previous jobs. For example, if you helped reduce turnover by 10% at your last company, or implemented a filing strategy that reduced file errors by 15%, include this information. Try to quantify your successes when possible to clearly demonstrate how you could add value at the company.
Look at cover letter samples. Check out a few sample cover letters before writing your own.
Samples will give you an idea of what information to include in your cover letter, and how to format the letter. However, never simply copy and paste a sample cover letter. Change the letter to fit your specific skills and experiences, and the job you are applying for.
Edit, edit, edit. Your cover letter is your first, and best, chance to sell the hiring manager on your candidacy for employment, so make sure it's perfect. Read through your letter, proofreading it for any spelling or grammar errors. Ask a friend, family member, or career counselor to read it as well. You want to make sure the letter is polished before submitting it.
What Else You Need to Know:How to Write a Cover Letter in 5 Easy Steps