Cpo Selection Board Cover Letter

Now That The Test Is Over…It Is Just Beginning January 21, 2008

Posted by DPL in Advancement Exam, Business, Business Management, Business Professionals, Commitment, Courage, deckplate leadership, Honor, leadership, management, military leadership, Navy, Professional Development, Time management, Values.
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Our Navy’s Sailors recently, on 17 January, took the advancement exam for Chief Petty Officer, which begins the nearly one year long process for advancement to Chief Petty Officer. This post is not going to be about Deckplate Leadership necessarily, but I instead wanted to take a moment to provide some advice for those you who have just taken the first test.

It Is Just The Beginning

Yes, the first test. And there will be many more over the coming year(s). Your next test will be getting the necessary information from your service record into a package and send it as correspondence to the selection board. The best way to do this is to remember our 4th “Be”, Be READY. “The 7 P’s” falls under this category. Proper Prior Planning Prevents Piss Poor Performance. So with that being said, order your CD-ROMs now. You should have done this already to be honest. I always ordered mine on January 1st of the year I tested. But, if you haven’t ordered it yet it is not too late. When is too late? When the selection board eligible list comes out in another month or two. If you wait that long, you may be waiting a while for your CD to arrive in the mail as there will be about 25,000 candidates doing the same thing, waiting until the last second.

Follow these steps once you get your CD:

  1. Bounce the records that you have on the CD-ROM, which will be everything that BUPERS has in your permanent service record, off of what you have in your field service record.
  2. Make copies of whatever is missing from the CD and put it together in a pile.
  3. Type up your cover letter. If you’d like an example you can download this Cover Letter.
  4. If you don’t know how to put together a package for a selection board, review the Navy-Marine Corp Correspondence Manual and label your pages with their correct enclosure and page numbers.
  5. Place them in a folder of your choosing and set them aside until the instructions for submitting correspondence are released in a NAVADMIN on the NPC website.

Remember, the board can only look at the last 5 years. So don’t get all wrapped up in that missing certificate for the Navy-Marine Corp Achievement Medal you received in 1998. You’ll waste time looking for it and you’ll waste the board’s time by including it with your package because they have to look at everything you submit, but cannot count anything older than 5 years.

Also remember this, the most important part of your record at the board is Block 43 on your evals. The board will scrutinize this section, so the more time you give the board members to look at your eval the better off you are. So keep your packages thin, and only include information from the past 5 years that will give them the best picture of WHO you are–wink, wink, stomp, stomp.

After The Package Is Complete

So, congratulations! You made board. You submitted your package early and there are no discrepancies noted on NPC. Now what? Well, now is NOT the time to start resting. If you are one of the lucky few who will be selected then there will be requirements for you to complete prior to receiving the anchors. One of those mandatory requirements are 9th House leadership courses that will have to be completed. Some of them take six hours to complete, and you will need to have the CD-ROMs to complete them.

It would greatly benefit you to complete these courses as soon as possible because waiting until the selection results are released will place you WAY behind the power curve and will cause you a lot of grief. I know, what if you don’t get selected, right? Wouldn’t it be a waste of time to do those courses then? No. Absolutely not for two reasons.

  1. Heaven forbid you actually learn something new.
  2. You will have that much less to do next year.

Test #3: Chief’s Induction Or Accepting Non-Selection

There is much argument over the constant change of names and that Induction is still Initiation, but by a different name. I am here to tell you all that it is NOT an initiation and is exactly what MCPON Campa has re-named it, an induction. Look it up in your dictionary. It is a boot camp for senior leadership. Imagine boot camp being eliminated. What would the quality of our Sailors be if we didn’t have it? Now imagine the quality of our senior leaders if we didn’t have boot camp for them? Being a Chief is a whole new world folks, with all kinds of serious responsibilities that you have no comprehension of until you actually put on the uniform. You must be tested and accepted by your peers and you must feel the weight of the Navy and the Nation on your shoulders. This is why we put our senior leaders through another boot camp.

With that said, I’d like to share some quotes from George Washington that relate to this section:

  • “Be courteous to all, but intimate with few, and let those few be well tried before you give them your confidence.“
  • “Discipline is the soul of an army. It makes small numbers formidable; procures success to the weak, and esteem to all.“
  • “Few men have virtue to withstand the highest bidder.
  • “Friendship is a plant of slow growth and must undergo and withstand the shocks of adversity before it is entitled to the appellation”

If you are not one of the lucky few to go through Induction this year, your test will be in how you pick yourself up, re-examine your strengths and weaknesses and move on to next year. At the end of the day, we all have a job to do and it needs to get done. Are you going to pout and give up? Or will you hold your head up proudly and accept that you have done all you can, and continue to do more to improve so that you are more competitive next year?

The Final, Continuing Test

Whether you return to work as a First Class Petty Officer or you have successfully passed your peer examination/review and return to work as a Chief, you will have one final test. Unfortunately, and fortunately, this one never ends. This is the test of your Sailors, your employees. Now that you have earned the title of “Chief” you will have to earn it again and again, every single day, for the rest of your life. There are four groups that have to believe that you are “The Chief” in order to be successful in this position.

  1. Yourself.
  2. Your peers.
  3. Your bosses.
  4. Your Sailors.

All of these groups have to believe this, or you and your organization will fail. But, if you exercise the 5 Be’s, if you train your replacements, if you are always doing the right thing even when nobody is looking, then all will be fine. Everything will fall into place. It is that easy, but it is also that difficult.

Remember, it doesn’t take a set of anchors to make somebody a Chief. When you get advanced it is because you are already operating and leading at that level. So, that must mean that being the Chief is more of who you are, rather than what you are. Right?

Good Luck

I wish all the candidates this year the best of luck in this process of change. Realize that the chances are slim for selection, only 25% of the board eligible candidates will get selected. It is highly competitive, and it only gets worse. Only 17% of the Navy are Chief Petty Officers, just 3.5% are Senior Chief Petty Officers, and only 1% are Master Chief Petty Officers. So a Non-Selection does not mean you are not worthy of the position, it just means there was someone else that was better or more qualified for the job on paper.

For more career planning, download the following resources. The more you understand of the process, the more success you will enjoy. (NOTE: The information on the CPO board below is no secret. Anybody with $25 to buy a CPO Manual at the local NEX will have the same information.)

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MILLINGTON, Tenn. (NNS) — Sailors who submitted a board package to the Fiscal Year 2014 (FY14) Active Chief Petty Officer (CPO) Selection Board can confirm its receipt at Navy Personnel Command (NPC) by clicking on the “Selection Board Status” link on www.npc.navy.mil, officials said April 30.

“I encourage all candidates to review their record for completeness,” said Navy Personnel Command (NPC) Force Master Chief (SW/AW/EXW) Leland E. Moore. “There is no requirement to submit a package unless something is missing from your record that you want the board to consider.”

Per NAVADMIN 294/12, the selection board will review the Official Military Personal File (OMPF) of all candidates. If documents are missing from a candidate’s OMPF, they may submit those documents, along with a cover letter to the selection board president, to be reviewed by the board.

Because of volume, certain documents for enlisted Sailors including training, education, qualifications, and awards are only submitted to the OMPF when a Sailor reenlists or separates. So, Sailors, who have recently achieved a warfare designator, college degree, significant qualifications or other pertinent achievements, may want to submit a letter to the board with supporting documents.

Packages submitted to the active-duty CPO board must be received by the NPC Customer Service Center (CSC) by May 28.

Packages must include a cover letter and each document in their package must include the member’s full social security number. Candidates may not send classified documents.

Refer to the NAVADMIN 294/12 for guidance and mailing information for candidates who wish to submit a package through traditional mail or encrypted e-mail.

Documents reviewed by the CPO board can include:

* Procurement, enlistment/reenlistment data;
* Navy Enlisted Classifications and Warfare Designations;
* Evaluations and Fitness Reports;
* Administrative remarks;
* Training and education;
* Decorations, medals, and awards.

Letters sent to a selection board for consideration will not be added to a service member’s OMPF permanently. BUPERSINST 1070.27 outlines all items that should or should not be submitted by service members and how to submit those documents.

The FY-14 Active CPO Selection Board is scheduled to convene June 17. The active duty CPO selection board is the largest selection board conducted in the Navy. The board typically lasts five weeks, with results forwarded to the Chief of Naval Personnel for final approval.

For more information, visit the NPC Selection Boards Web Page at http://www.public.navy.mil/BUPERS-NPC/BOARDS/Pages/default.aspx or call the NPC CSC at 1-866-U-ASK-NPC.

For more news from Navy Personnel Command, visit www.navy.mil/local/npc/.

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